The format of a meeting

The Chair announces the start of the meeting and usually welcomes those present.

Apologies for absence

Officers have specific roles in the meeting, so if one of them is unable to attend their apology would be given at this point.

There are no introductions unless the community administrator has discreetly established that everyone is happy to be introduced. (The Community Administrator maintains a private list of those present at the meeting.)

The chair will usually ask what items members will want to raise that are not already on the Agenda, so that time can be allocated appropriately.

Adoption of the Minutes

The written account of last meeting (the ‘Minutes’) has already been published. The meeting may correct it, or move straight on to adopt it, and the chair signs it as 'a true and complete record of the meeting'.

At this point the chair normally asks if we want to raise any matters under Any Other Business. This is so the chair can leave time to

Matters arising from the Minutes and not covered elsewhere

Any item from last meeting that has progressed or needs to be discussed may be raised here, unless it is already listed for discussion later.

Reports

Normally the Police will tell community members about relevant incidents and developments in their work, and each of Aurora’s working parties will report what they have done since last meeting. Others who have been given specific tasks may also need to report back. The meeting may discuss these matters and give further direction to the working parties.

Other items

Other items that have arisen will be listed on the agenda presented and discussed in order.

Any Other Business

If anything has arisen after the agenda was published, it may be raised at this point.

Date and place of next meeting

The date and place of next meeting is decided and the date of the following meeting will be agreed provisionally.

The Chair announces that the meeting is closed.